Jackrabbit uses Class Categories to organize your database. Category 1 is the most important one because it organizes your revenue and enrollment. Categories 2 & 3 are subcategories and provide levels or sections.
Category 1
In the same way you organize your important documents into folders, Jackrabbit organizes your revenue and enrollment into Category 1s.
One of the main ways Jackrabbit does this is by assigning Category 1s to each class. The Category 1s you assign to each class will help you in organizing tuition and enrollment.
For example, if you assign all your Ballet classes a Category 1 of Ballet, you'll be able to run reports telling you how much Ballet tuition you received during a range of dates. You'll also be able to run reports that tell you how many students you have enrolled in the Ballet category.
You can also create Category 1s that aren't related to a specific class (an example might be a registration fee or a late fee), so you can create reports on those fees as well.
To create Category 1 drop-down values:
- Go to the Gear icon > Settings > General.
- Click Drop-down Lists in the left-hand column.
- Click Category 1 (Income Categories).
- Review the Category 1 values on the right.
- To remove Category 1 items that don't relate to your business click the Delete button.
Note: Use caution when deleting a drop-down category. Once deleted it's impossible to search and report on any transaction that used the deleted drop-down name. - To add more Category 1 items, proceed to step 5.
- To remove Category 1 items that don't relate to your business click the Delete button.
- Click the Add Row button. Enter a name for the new category.
- Check Hide from customers if you do not want the Category 1 value visible to a parent when registering on your website or in their Parent Portal. This is useful for internal use only or for categories that are no longer in use and you don't want them to be visible. This can be updated at any time.
- Check Hide from users when you don't want the value to show in your drop-down lists in your database and online. When Hide from users is selected, the Hide from customers checkbox is automatically selected.
- Click on the
Crayon Icon to select a color. The class will appear in your Classic Weekly Class calendar and in the Activity Calendar in the selected color. You can group classes together by color. For example, all ballet classes can be purple, and tap classes can be set to green.
- Click Save Changes.
Crayon Icon to select a color. The class will appear in your Create a Category 1 for every revenue group (income received) you would like to track and consider color-coding your Category 1 fields. It's a great visual way of defining classes. Light colors display with black text and darker colors with white text. You can add colors now or return to add them later.
Examples of Category 1 Lists By Industry
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Dance |
Dance genres: Ballet, Tap, Jazz, Hip Hop, Combo, Pre-Dance, etc.
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Gymnastics | Ages, Divisions, Skills: Beginner, Little Jumpers, Tumbling, etc.
Also consider Team, Recreation, Special Events, Insurance Fee, etc. |
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Swim |
Ages & Divisions: Starfish, Beginners, Dolphins, Diving, etc.
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Cheer |
Ages & Divisions: All-Star, Recreational, Tumbling, Camp, etc.
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Music |
Instrument & Levels: Guitar, Piano, Beginner, Advanced, etc.
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Category 2 & 3
Category 2 and Category 3 fields are used to group classes together and can be useful when creating enrollment reports. Category drop-down values can be thought of as levels, with Category 1 being the top. Category 2 and 3 are the 'adjectives' whereas Category 1 is the 'noun'.
For example, a dance studio may have a Category 1 value of "Ballet" and want to provide a further breakdown between levels of dance such as "Beginner" and "Advanced"; they could use Category 2 for this purpose.
Check Hide from users to hide a value from drop-down lists within Jackrabbit. Check Hide from customers to hide a value from drop-down lists within Online Registration and the Parent Portal. Always remember to Save Changes.
Frequently Asked Questions
Q. My customers don't understand what Cat1 or Cat2 means - how can I hide that?
A. Cat1 and Cat2 cannot be hidden from your customers. However, they may be relabeled to a more meaningful title such as Program, Genre, Sub-Program, Level, etc.
Go to the Gear (icon) > Settings > Online Registration > Settings (left menu) > Class Search Settings (section) > Class Search/Filter Settings. Enter your new labels in the Category1, Category2, and Category3 text fields.
Q. There a a few categories marked as "reserved." Can I delete them if I don't want to use them?
A. You can't delete any categories marked as "reserved." However, you can check off the Hide from users and they will not show up on any drop-down lists.
