Use Events to Capture Party RSVPs

Events in Jackrabbit can help you organize parties (e.g., birthday parties) while allowing families to reserve a party online at their convenience. Having party attendees RSVP for parties by registering for an event allows you to:

  • Capture waivers before families enter your facility.
  • Eliminate lines at the front desk for checking guests in.
  • Access everyone's waivers online.
  • Give the host family a unique link to send out for RSVPs.
  • Set up notification emails to go to the party host when guests register.
  • Transfer the information from the party attendees to the Lead File after the event for future marketing.
Jackrabbit charges you based upon student totals (inactive and active) and this will increase your total. Use the Lead File on a regular basis to archive families whose students were event attendees. See The Lead File for details on this excellent marketing tool.

Create an Event for Party Attendees

After you create the party event and a family books the party, add an event for the party guests.

For example, Harriet Smith wants to host a birthday party for her son, Max. Your calendar has parties available every Saturday at 3 pm. Harriet books Max’s party for Saturday, May 1, 2021. Your event calendar will now show the Saturday 5/1/21 event as booked (closed).

When creating the event for the party guests to register, include the birthday child’s name in the Event Type, e.g., “Max Smith's Birthday Party”. 

Below are some suggestions when working with the Event Date/Time for the party attendees:

  • Class Maximum Size = # of guests that can attend
  • Fee = $0 or blank
  • Allow Enrollment For = Student
  • Credit Card Required = No
  • Post Event Fee Per = Do not post fee
  • Notification Email (Summary tab) = enter the host family’s email address to notify them as guests register
  • Agreements = what each party guest should agree to

Making the Event Accessible for RSVPs

Create a "Find Your Event" page or section on your website to house all upcoming specific (booked) events. Direct party attendees here to register and agree to the event waiver.

Options for putting the event for RSVPs on your website:

Use the List Event Dates & Times report to view event status and monitor the number of guests registered.