Top Automations with Zapier

Share

---

Use the button below to expand or collapse all sections, or select a heading to view one section at a time.

Expand/Collapse All

Automate Birthday Emails

Send birthday greetings automatically using data from Jackrabbit and your preferred messaging tools. Strengthen customer relationships and deliver a personal touch without the daily reminders!

1. In Zapier, add Schedule by Zapier as your trigger.
   • Choose the trigger event Every Day (or select a different frequency). 
   • Configure the Time of Day you want the action to run.
2. Add Jackrabbit Class as the action app in the next step.
   • Use the Search Students by Birth Date action event to find students whose birthdays match the scheduled date.
3. Add another step to send the birthday message. Choose your messaging tool (app) and delivery method (action event). Here are popular options:
   • Text - Add Twilio and select Send SMS as the action event to format and send a birthday text. 
   • Email - Add Gmail and select Send Email as the action event to format and send a birthday email.
     
     

This workflow gives you complete control over the content and timing of birthday greetings, while streamlining the entire process within Zapier - no external tools required.

Automate Drop Follow-ups

Send follow-up messages automatically when a student drops from a class. Stay connected, re-engage families, or gather feedback without needing a CRM.

1. In Zapier, use Jackrabbit Class as your trigger and select the Student Dropped event.
2. Add a Filter by Zapier step (optional).
   • Filter by program, class, location, or other criteria to narrow down which drops should trigger follow-ups.
3. Add additional steps to start your follow-up flow. Choose your app and action event based on what you want to do next. Here are popular options: 
   • Email - Add Gmail and select Send Email as the action event to send a personalized email immediately or after a delay.
   • Delay - Add Delay by Zapier and configure it to wait (e.g., 3 months), then add another action to check status or send a second email.
   • CRM - Add HubSpot (or another CRM) and send the contact info or student data to trigger a workflow in your CRM platform.
     
     

You don't need a CRM to build a nurturing sequence - use Gmail (or another messaging tool), Delay by Zapier, and filters to create a fully automated re-engagement flow right inside Zapier. If you are using a CRM, keep the Zap simple and let the CRM handle the marketing automation.

Automate Workflows When Enrollment Type Changes

Trigger automated messages or internal tasks when a student’s enrollment type changes - such as moving from trial to active or from active to waitlist. Use this to send a welcome email, celebrate milestones, or notify your team.

1. In Zapier, use Jackrabbit Class as your trigger and select the Enrollment Type Change event.
2. Add a Filter by Zapier step (optional).
   • Filter by the new enrollment type (e.g., only continue if the updated status is Enrolled).
3. Add another step to take action when the enrollment change occurs. Choose an app and action event based on what you want to do next (e.g., send an email to welcome the student, tag the student in a CRM, etc.). Here are popular options:
   • Email - Add Gmail and select Send Email as the action event to welcome the student or confirm the status change.
   • CRM - Add Hubspot (or another CRM) and select Add Contact to Workflow as the action event to update the student's record or trigger a related workflow.
     
     

This workflow is especially helpful for onboarding automations, milestone recognition, or internal communication - and works with or without a CRM.