General Staff Portal Settings

There are several general settings that affect the Staff Portal as a whole. These settings are edited from the Staff Portal menu >Settings > Portal Settings.

Several User ID permissions control a User's access to the Staff Portal menus and reports.To edit a User ID's permissions go to Tools > Edit Settings > User IDs. Click into the User ID and select User Permissions from the left menu. Scroll down to the Staff Portal permissions section to add/remove these permissions.

Staff Session Timeout Limit 

Select a duration of time (between 5 min and 3 hours) after which your staff will be logged out of the Portal if they have not been active.

Features 

Choose which Portal features you want to use. Select the Attendance, Skills/Levels and/or Time Clock feature by adding a check mark to the corresponding box. 

When the Staff Portal is launched remotely (through a URL) as opposed to from within your database (Staff Portal menu > Launch Staff Portal) staff are automatically able to:

  • See all News (My News, Department News, and Staff News)
  • View and print their schedule of classes and events
  • View details of their classes (no information on enrolled students or contact information)
  • Email the contacts of enrolled students (if their individual Staff Portal Settings allow them to send emails)

To allow staff to update information for a feature in the Portal when it has been launched remotely set Allow Remote (feature name) to Yes (the default is No). 

For example, to allow a staff person to not only view and print their schedules, but to also enter their time when they are accessing the Portal remotely, set Allow Remote Time Clock to Yes.

Remote access is covered in more detail in the Launch the Staff Portal topic.

Family & Student Display Options

Use this section to customize the information that is displayed in the Staff Portal on the Student List Page and in Show Additional Info (More button). 

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