There are several User Permissions related to the Time Clock. These permissions allow a User to perform tasks such as approving time entries or editing staff compensation.
User Permissions play a crucial role in protecting your data by controlling who can access, modify, or perform specific actions in your system. Review Protect Your Account - User Permission Guidelines for more information.
To adjust a User's permissions go to the Gear icon > Settings > Users & Permissions > User IDs (click on a User ID) > User Permissions (left menu). Note: Users who are logged in when their permissions are changed will have to log out and back in for the changes to take effect.
Permissions Related to the Time Clock
|Enables access to
|View/edit limited information in the Staff record (Summary tab, Classes tab, Picture tab, Resources tab.)
|View/edit the fields on the Compensation tab in a Staff record.
|Time Card and Portal Settings tab
|View/edit the fields on the Time Card tab in a Staff record.
View/edit the fields on the Portal Settings tab in a Staff record.
|Pay Rate Report
|View the Pay Rate report.
|Add Time Entry
|Add a time entry for a staff person using the Add Time Entry button in their Staff record.
|Guided Staff Portal Setup, Edit All Portal Logins, and Edit All Staff Settings
|Edit logins and settings for several staff at once using the Guided Staff Portal Setup (Gear icon > Set Up).
Edit logins for several staff at once using Edit All Portal Logins (Staff menu > Staff Portal).
Edit portal settings for several staff at once using Edit All Staff Settings (Staff menu > Staff Portal).
|Staff Portal Settings
|View/edit Portal Settings (Staff menu > Staff Portal).
|View/edit Approve/Unapprove Time (Staff menu > Time Clock).
|Edit Actual Hours in Approve Time
|Edit the total time under the Actual Hours column when approving time.
|Close Pay Period and Export to Payroll
|Close out a Pay Period (Staff menu > Time Clock).
Export staff hours to payroll (Staff menu > Time Clock).
|Edit Department and Staff News
|View/edit Department News (Staff menu > Staff Portal).
View/edit Staff News (Staff menu > Staff Portal).
|Launch Staff Portal
|Launch the Staff Portal (Staff menu > Staff Portal).
|Manage Incomplete Time Entries
|Work with time entries that are not complete (time in but no time out) using Incomplete Time Entries (Staff menu > Time Clock).
|Access to All Time Clock Departments
|View/edit time entries for all Departments.
|Time Report and Staff Portal LoginID Report
|View the Time report (Staff menu > Staff Reports) to see hours by Location and Department.
View the Staff Portal Login ID report (Staff menu > Staff Reports) to see a listing of staff with their Staff Portal information.
|Staff Time Audit Report
|View the Staff Time Audit Report (Staff menu > Staff Reports) for a record of activity in the Time Clock.
|Staff Here Now Report
|View Staff Here Now (Staff menu > Staff Reports) to see all staff with a Time In but not a Time Out for the current day.
See Permissions for Jackrabbit Users for more information.