There are several User Permissions related to the Time Clock. These permissions allow a User to perform tasks such as approving time entries or editing staff compensation.
User Permissions play a crucial role in protecting your data by controlling who can access, modify, or perform specific actions in your system. Review Protect Your Account - User Permission Guidelines for more information.
To adjust a User's permissions go to the Gear icon > Settings > Users & Permissions > User IDs (click on a User ID) > User Permissions (left menu). Note: Users who are logged in when their permissions are changed will have to log out and back in for the changes to take effect.
Permissions Related to the Time Clock
|Category||User Permission||Enables access to|
|Staff||List Staff||View/edit limited information in the Staff record (Summary tab, Classes tab, Picture tab, Resources tab.)|
|Compensation tab||View/edit the fields on the Compensation tab in a Staff record.|
|Time Card and Portal Settings tab||View/edit the fields on the Time Card tab in a Staff record.|
View/edit the fields on the Portal Settings tab in a Staff record.
|Pay Rate Report||View the Pay Rate report.|
|Add Time Entry||Add a time entry for a staff person using the Add Time Entry button in their Staff record.|
|Staff Portal||Guided Staff Portal Setup, Edit All Portal Logins, and Edit All Staff Settings||Edit logins and settings for several staff at once using the Guided Staff Portal Setup (Gear icon > Set Up).|
Edit logins for several staff at once using Edit All Portal Logins (Staff menu > Staff Portal).
Edit portal settings for several staff at once using Edit All Staff Settings (Staff menu > Staff Portal).
|Staff Portal Settings||View/edit Portal Settings (Staff menu > Staff Portal).|
|Approve/Unapprove Time||View/edit Approve/Unapprove Time (Staff menu > Time Clock).|
|Edit Actual Hours in Approve Time||Edit the total time under the Actual Hours column when approving time.|
|Close Pay Period and Export to Payroll||Close out a Pay Period (Staff menu > Time Clock).|
Export staff hours to payroll (Staff menu > Time Clock).
|Edit Department and Staff News||View/edit Department News (Staff menu > Staff Portal).|
View/edit Staff News (Staff menu > Staff Portal).
|Launch Staff Portal||Launch the Staff Portal (Staff menu > Staff Portal).|
|Manage Incomplete Time Entries||Work with time entries that are not complete (time in but no time out) using Incomplete Time Entries (Staff menu > Time Clock).|
|Access to All Time Clock Departments||View/edit time entries for all Departments.|
|Time Report and Staff Portal LoginID Report||View the Time report (Staff menu > Staff Reports) to see hours by Location and Department.|
View the Staff Portal Login ID report (Staff menu > Staff Reports) to see a listing of staff with their Staff Portal information.
|Staff Time Audit Report||View the Staff Time Audit Report (Staff menu > Staff Reports) for a record of activity in the Time Clock.|
|Staff Here Now Report||View Staff Here Now (Staff menu > Staff Reports) to see all staff with a Time In but not a Time Out for the current day.|
See Permissions for Jackrabbit Users for more information.