Methods for Staff to Enroll a Student

There are many ways your office or front desk staff can enroll a student in Jackrabbit. This flexibility allows you to choose the most efficient workflow for you and your staff!

Enroll Links Throughout Jackrabbit

Click on any Enroll link to open an enrollment page.

  • Enroll link in the Family record > Summary tab
  • Enroll link in the Student record > Summary tab

Enroll from a Calendar Link

Click Jackrabbit's Calendar link (upper right) to open a weekly calendar. 

  • Hover over a class to open and enroll with the buttons as shown here.

Use the Quick Registration Form to Enroll

The Quick Registration Form is accessible from two places in the Families (menu).

  • Families (menu) > All Families > Add New Family button> Use Quick Registration Form button

  • Families (menu) > Quick Registration

Open Enrollment Page in All Students/All Classes

An Enroll option is located under the Students (menu).

  • Students (menu) > All Students
    (Row menu> Enroll)

The Enroll Student option is located under the Classes (menu).

  • Classes (menu) > All Classes
    (Row menu> Enroll Student)

Enrollment Details Window

Depending on where you initiate student enrollment, the process will vary slightly. After you have searched for the class or the student, you will have a few options.

In the Enrollment Details window, you can:

  • View additional class information (class name, session, location, start and end date, days of the week, start and end time, and openings). 
  • Adjust the Enroll Date if the student is enrolling for a future date. This is only available if your database allows future enrollments.
  • Change the Enroll Type, e.g., if the student is enrolling as a trial.
  • Add a Future Drop Date if you know the student will need to drop before the class end date.
  • Select a Future Drop Reason if applicable.
  • Click Enroll Now if you are ready to process enrollment for just one class or student. 
  • Click Select More Classes if you would like to enroll the student into more than one class at once.

If you are enrolling from the class record, you will see the option to Select More Students. Use this option when more than one student in the same family wants to enroll in the selected class.

After completing class and student selection, you can finish the enrollment process with posting fees. See Post Tuition Fees During Enrollment in Jackrabbit for more details.

Frequently Asked Questions

Q.  What are Adjusted Openings, and how are they calculated?

A.  Adjusted openings are shown in the class search pages when enrolling or transferring students from within your database. They are displayed for informational purposes only. The number does not control if a student can enroll in a class.

The calculation of Adjusted Openings in a class takes into account the following:

Adjusted openings = Class max size - Currently enrolled students (size) - Future enrolls + Future drops - Makeups - Waitlist

Each class in the above screenshot has one current opening. The calculations for the Adjusted Openings on each class are:

  • Adult Ninja Parkour > 8  (Max Size)  - 2  (Size) = 6 Adjusted Openings
  • Ballet L1 - Mon 5pm > 8 (Max Size) - 5 (Size) - 1 (Future Enroll) = 2 Adjusted Openings
  • Ballet L1 - Mon 6pm > 8 (Max Size) - 3 (Size) - 1 (Makeup) = 4 Adjusted Openings
  • Cheer Essentials > 8 (Max Size) - 3 (Size) = Adjusted Openings 

The number of openings in a class is LIVE and considers all places where a student can be enrolled (Online Registration, Parent Portal, and staff enrolling internally). A student's spot is not confirmed until the enrollment process is complete. An error message will advise if the spot has been taken by another student before the enrollment was completed.