Transition to a New Session of Classes

Watch a (3:07) video tutorial on Transitioning to a New Session
 

Toward the end of one session and before a new session begins, there may be a time when both sessions are active in your Jackrabbit database (because the old session is still in progress but enrollment has begun for the new session). Use the following steps to maintain two sessions simultaneously and to ultimately archive the old session. 

  1. Create a new session using Tools > Edit Settings > Drop-down Lists > Class  > Session. Save Changes. Example: The current session is 2014-15, and your organization will begin registering for 2015-16. Create a new session named 2015-16.  
  2. If the new session's classes will be similar, use Classes > Copy Classes to copy an entire session to another session. (Enrollment can be copied at this time as well if applicable.) See Edit and Copy Classes  for additional instructions on using this feature.
  3. Make edits to the new session classes as needed using Classes > Edit All Classes.  
  4. Once the older session has completed and all tuition fees have been posted in that session, archive the old session using Classes > Archive Classes. This will place the class(es) into 'hibernation'. Complete instructions for archiving classes can be found in the Archive Classes topic.

After archiving a session you can opt to make the drop-down value for that session private or you can hide it in the Drop-down List Editor from Tools > Edit Settings. Private will hide the drop-down from your customers in Online Registration and the Parent Portal. Hide will hide that session in the drop-down lists within Jackrabbit for Staff. Note: This can be unhidden if you need to run historical reports.

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