The Enrollment Detail Report is extremely powerful and allows you to create multiple reports based on current and historical class enrollment. You can find this report under the Students (menu) > Student Reports > Enrollment Detail.
- Easily spot enrollment trends, this will help you determine if you should schedule more popular classes to increase revenue.
- Recognize seasonal trends by checking enrollment by sessions, for example, summer session.
- Students archived to the Lead File (after 11/11/2015) will be included in this report.
- Customize your report using the Show/Hide Columns button. Select from over 30 columns of available data.
Business Scenario
You are looking to generate more business and you'd like to identify the students that completed classes last year and didn't enroll for classes in the new year.
To create this report, select the following Search Criteria:
- Active Classes Only = No
- Enrollment Status = Past Enrollment - Completed Class
- Enrolled Date From = 1/01/2022 Through 12/31/2022
Search Criteria
You can filter your list of students by using any or all of the available Search Criteria and Jackrabbit will compile a report of students who meet ALL of the criteria chosen.
- By default, this report searches active classes only. Set Active Classes Only = No to include archived classes. See Archive Classes for an explanation of archived classes.
- Set the following:
- Student Status = Inactive
- Enrollment Status = Past Enrollment - Completed Class
- Select Enrolled in Session/Not Enrolled In Session along with other Search Criteria to determine which students did not return (for retention reporting).
Display Settings
- To display a Student Summary (each student counts once) set Show Enrollment Details or Student Summary? = Student Summary.
- To display an Enrollment Summary (a student in multiple classes counts for each class), set Show Enrollment Details or Student Summary? = Enrollment Details.
Report Results
The report lists the students that met the criteria selected. You can email directly from the report results! Use the Email button to create an email, and select the Email All checkbox to include all the families. A record of this email is kept in the Family record on the Misc tab > View Sent Emails for 365 days.
Note: Any families on the report that have been archived will not be sent an email. An archived family would have to be restored from the Lead File, the report rerun, and the family will no longer be shown as archived.
Students archived to the Lead File before 11/11/2015 will show up on the report with an active link; however, the enrollment information will not be available.
Compare Enrollment from Session to Session
Class sessions are not required in Jackrabbit but are helpful in many instances, including comparing enrollment. Using class sessions in Jackrabbit makes comparing enrollment from session to session very easy. The Enrollment Detail Report allows you to see who was enrolled in one session but not enrolled in another.
Compare Enrollment Data without using Sessions
You can compare enrollment using a date range; however, this requires some additional steps. Jackrabbit cannot find non-returning students with just a date range. You will need to run the Enrollment Detail Report for a list of total students for each time frame and do a comparison.
Analyze Retention by Instructor
If you have concerns over an instructor's performance, you can pull the Enrollment Detail Report to find a list of drops by an instructor and include the drop reason. Comparing results by Instructor allows you to see if there is a pattern or concern. This information is also helpful when building the next session of classes and conducting their performance review.
Save this as a frequently used report! Click the heart (icon)
next to a report name, the heart will change to red
and the report will be listed under the Reports (menu) > My Reports for quick and easy access!
