Student Fixed Fees

When the tuition/discount calculation for a single student is too complex or just doesn't 'fit', use a Student Fixed Fee to set the tuition amount to a fixed amount. When a student has a Fixed Fee and you post tuition fees, this amount will be posted as a single tuition fee transaction regardless of the class tuition fees and regardless of any multi-student or multi-class discounts. 

Create a Student Fixed Fee

A Student Fixed Fee can be created in a few different ways in Jackrabbit:

In a Student Record
  1. Go to the Student record, select the  Summary tab.
  2. Enter an amount in the Student Fixed Fee field.
  3. Choose a Fixed Fee Category1.
  4. Add a Note (optional) and click Save Changes.
From the Students (menu) > All Students
  1. Go to Students (menu) > All Students, filter the grid data as needed.
  2. Select which students you want to create fixed fees for:
    • Individually select checkboxes in the 1st column for one or more students in the grid.
    • Leave the check box empty in the 1st column to select all the students in the grid.
    • Select the check box in the top row of the 1st column to select all the students displayed on the page. Note: Each page in a grid displays a maximum of 250 rows of data.
  3. Click the More (icon)> Student Fixed Fees. Enter the information in the Update student fixed fee window.
    • Set the Amount, Expires (optional), and Fixed Fee Category 1.
  4. Click Update and the Student Fixed Fee will be added. 

Student Fixed Fees in a Student Record

Manage Student Fixed Fees

Student Fixed Fees can be updated and deleted from either the Student record or the Students (menu).

In a Student RecordOpen a student record to update or remove the Student Fixed Fees as needed.
From the Students (menu) > All Students
  1. Go to Students (menu) > All Students, filter the grid data as needed.
  2. Select which students you want to create fixed fees for:
    • Individually select checkboxes in the 1st column for one or more students in the grid.
    • Leave the check box empty in the 1st column to select all the students in the grid.
    • Select the check box in the top row of the 1st column to select all the students displayed on the page. Note: Each page in a grid displays a maximum of 250 rows of data.
  3. Click the More (icon)> Student Fixed Fees
    • To update, enter the new information in the Update student fixed fee window.
    • To remove a fixed student fee, toggle Remove any fixed fee from selected student to blue (on).
  4. Click Update. The Student Fixed Fee will be updated. 
Go to Students (menu) > All Students and use the filter to create a list of students who have Fixed Fees. Filter for Financial Details > Fee arrangements > Has Student Fixed Fee? > and select Yes from the drop-down menu. Click Apply. Once created, click Save as favorite (icon) for future use.

Important to Note

  • If a Family Discount is saved on a family's Billing Info page, it will be applied to the Student Fixed Fee.
  • The Additional Discount (at the bottom of Transactions > Post Tuition Fees) is applied to a Student Fixed Fee.
  • A Fixed Fee may include tuition for classes that are in different Category 1s, however, you can only assign one Category 1 to the fee. Consider adding a Category 1 drop-down value specifically for Fixed Fee tuition revenue.
  • Fixed Fees can be set to expire on a specified date. After an expiration date has passed, the Fixed Fee will be ignored when posting tuition fees.
  • The Fixed Fee may need to be updated if the student adds/drops a class. You will be given the option to update the fee during the enroll/drop process.


  • One student in a family can have a Fixed Fee while another does not. In this case, the Student Fixed Fee will post for one student and the regular tuition rates will post for the other when using Post Tuition Fees.
  • If a family has a Family Fixed Fee and a student within the family has a Student Fixed Fee, both of the Fixed Fees will post when you use Transactions > Post Tuition Fees.
  • If you are posting tuition fees with Parent Portal enrollments, and the family has a current (not expired) Student Fixed Fee, no tuition will post. When the parent completes the portal enrollment and checks out, they are notified that no fees will be posted due to alternative fixed fee arrangements in place. Your organization will receive an email notification that a Fixed Fee in place for a portal enrollment may need to be updated. Tuition fees must then be posted manually.
  • A Jackrabbit User with the User ID permission Clear Family User-Defined Fields and Family/Student Fixed Fees and Discounts (in the Families category of permissions) can clear Student Fixed Fees that are currently assigned to your students. User permissions can be found under the Gear (icon) > Settings > Users & Permissions.
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