Your Guide to Year-End Reporting

Share

Revenue Checks & Balances

To Maintain Accurate Revenue Reports, make it a routine to perform these tasks:

• Find Unapplied Credits and Apply to Fees to categorize payments on revenue reports and minimize errors when collecting fees from families.
• Review bank and credit card statements and check the transactions posted to family accounts to look for incorrect amounts, missing fees, or fraudulent transactions.
• Use these reporting tools to track transactions:
  • Search Transactions
  • Tuition Not Posted Report
  • Terminal ePayment Exception Report
• Reconcile ePayments, and bank checks with bank statements.

Run the Aged Account Details report and email families with balances so you can receive payment before the end of the year. Alternatively, use Search Transactions to find specific unpaid fees, such as costume (apparel) or event fees. Contact families about the amount due using the Send a Message iconon the results page.

For any accounts you cannot collect before the end of the year, identify the aged accounts for write-off purposes to make taxes less complicated. Learn how to Write off an Uncollectible Family Account (Bad Debt).

When Classes have ended and all tuition has been posted, we recommend archiving classes. Classes may be archived individually, or if you use Sessions, Jackrabbit makes it easy to Transition to a New Session of Classes!

This report displays fees posted within a specific date range, along with any payments or credits applied, regardless of payment date. It also highlights outstanding balances and can be viewed as a summary or in more detail.

Revenue by Category 1 is displayed, with a breakdown by transaction type for a specific date range. The report can be viewed as a summary or in more detail.

This report organizes revenue by Category 1, 2, and 3, helping you identify which categories are generating the most revenue. It's a great tool for comparison, and when accepting charitable donations in Jackrabbit, it can also track family donations to ensure the correct amount is sent to the charity.

Aged (overdue) fees are displayed by family based on the search criteria you select. The report shows fees aged from their transaction date, along with the number of days they have been outstanding.

Revenue is organized by payment method for a specific day or date range. You can use the Payment Type and Payment Method to identify non-monetary credits.

This report helps identify areas of growth or decline in your program, tracks the number of students actively enrolled as of a specific date or date range, and analyzes retention by instructor. It can be viewed as a summary or in more detail.

Get an overview of attendance and enrollment in your classes. The report is most beneficial when you use the Staff Portal for tracking attendance.

This report displays students who have dropped, transferred, or completed classes.

Use the information in this report to determine the need for additional classes, student transfers, and more. It’s perfect for maximizing class sizes to improve efficiency and revenue.