Do you have existing inventory that you'd like Jackrabbit to import into your database? You can import items via the Gear (icon) > Set Up > Import Data. After the import spreadsheet is completed, you can import the data yourself from the same Import Data page or contact firstname.lastname@example.org so Jackrabbit can do this for you.
Add Items to the Store
- Go to the Store (menu) > Add Item. The following information is required for all items added:
- Item #/Barcode
- Item Name
- Item Price
- Item Tax Rate
- Category 1
- Transaction Type
- Click Save Changes or Save & Add Another Item to continue.
Enter the Item #/Barcode. The Item # can be numbers, letters, or a combination of both (15 characters max.). An item can be entered manually or with a Barcode Scanner. If using a Barcode Scanner, put the cursor in the Item #/Barcode box and scan the item's barcode.
Jackrabbit recommends that each Item # be unique, however, allowing duplicated Item #'s does provide flexibility.
If you do use duplicate Item #'s, keep in mind that it is VERY important that the correct item is selected when posting a fee in order to maintain inventory count accuracy.
Enter a name for the item.
|Track Qty (Quantity) on Hand|
This field allows for inventory management for an item. When set to No, Qty on Hand andRe-Order Alert Qty are hidden, and the item will not appear on the Dashboard Alert or report for Re-Order Alert Qty. (See Re-Order Alert Quantity Report.)
|Qty on Hand|
Enter the number of items in the physical inventory. Enter the beginning quantity for each item. Every time an item is sold, the Qty on Hand will be reduced. Anytime new inventory is received, edit the item (Store menu > Items > click the pencil to open Edit Item pop-up) and increase the Qty on Hand. Whenever an item is returned, the returned quantity of the item will be added back to Qty on Hand.
Enter a description if applicable.
A Store Item can be active or inactive. Change items you are no longer selling to be Inactive. This will exclude them from the Search/Select Item screen when making a sale and will also exclude them from the Executive Dashboard Alert Items at or below Re-Order Alert Qty.
Enter the price your customers will pay for this item (without tax).
|Item Tax Rate|
Select the appropriate tax rate from the drop-down list.
|Category 1, Transaction Type, Transaction SubType||Select as applicable.|
Vendor Item #
Select a vendor from the drop-down list. The vendor item # is typically the number or code used by the vendor to identify the item and is useful when placing orders.
Enter your cost for the item.
|Re-Order Alert Qty|
This field helps you with inventory management. When the quantity on hand reaches this number, it’s time to order more of the item. For example, if you want to order more logo t-shirts when there are 10 left (quantity on hand). The re-order alert quantity would be 10.
Use the Save & Add Another button to continue adding items.
Frequently Asked Questions
Q. Can I assign items to a specific store account? I want to sell food through my snack bar (SB), not my pro shop (PS) account.
A. All store items are available for sale in all store accounts in your database. There is currently no way to restrict the sale of an item to only a specific store account nor is there a way to track inventory separately between store accounts.
If you wish to track your inventory separately you are advised to add a store identifier to the beginning of all of your items. This will allow you to differentiate between the different store items and will make reporting easier with the ability to sort by the identifier.
Q. Why can I sell an item even if the Quantity on Hand amount is 0 or a negative number?
A. Jackrabbit assumes that the person is standing in front of you with the item in hand. Therefore, Jackrabbit allows you to make the sale regardless of the Quantity On Hand value.
Q. How do I increase the Inventory Quantity On Hand?
A. Edit the Item (Store menu > Items). Click the pencil icon next to the item, and enter the new quantity on hand (including new inventory) for the item.