Basis of accounting where revenue is recognized at the time it is earned (billed/invoiced) and expenses are recognized when they are incurred.
In Jackrabbit, a batch refers to a group of transactions (fees or payments) posted at one time to multiple families.
Broadband Internet service is the most used form of Internet access because of its high access speeds; it is offered in four different forms, DSL (or Digital Subscriber Line), fiber-optic, cable, and satellite.
Every web browser has a temporary storage area called a cache. Each time you visit a website, certain information is stored in the cache so that when you next visit that site it loads much quicker.
Card Present Transaction
Credit card or debit card transaction (conducted face-to-face with a merchant) during which the cardholder is physically present and therefore his or her card is seen and swiped or processed using the chip.
Card swiper refers to the magnetic strip card swiper (non EMV).
Basis of accounting where revenue is recognized only when payment is received and expenses are recognized when they are paid for.
Category Codes (Cat1, Cat2, Cat3)
Category codes (Cat1, Cat2, and Cat3) are set up by you in your Drop-down List editor. Cat1 are your revenue buckets. Cat 2 and 3 are used for filtering and sorting.
Class Listings Tables
Class Listings Tables are a list of your available classes, and information about each one, displayed directly on your own webpages. The class information is updated automatically in REAL TIME so families view the current information.
A clearing account is a temporary account containing amounts that are to be transferred to another account. The balance of this account at a period end should always be zero. Any balance needs attention because it needs to be reallocated.
CMS (Content Management System) website (such as Joomla, Chalkjock, Wordpress, and hundreds of others)
A control account is used in conjunction with a subsidiary ledger. The subsidiary ledger contains the details of all transactions that make up the balance in the control account.
Cookies are a message type used by web browsers that help websites remember and apply information learned about the user.
A Customer Relationship Management (CRM) system helps manage customer data. It supports sales management, delivers actionable insights, integrates with social media and facilitates team communication.
A CSV is a comma separated values file which allows data to be saved in a table structured format. CSVs look like a garden-variety spreadsheet but with a .csv extension.
A data center is a facility housing many networked computers that work together to process, store and share data. Most major tech companies rely heavily upon data centers as a central component in delivering online services.
The domain is the name of a network linked to the Internet. You can find the domain in an email address after an @ sign or as part a website's URL.
The process of submitting a group of credit cards and / or bank account drafts for payment. In Jackrabbit, this is done via Transactions > Process Credit Cards/Bank Accts.
Electronic Commerce (eCommerce) is simply a way of conducting business over the internet. Jackrabbit allows for both credit card and bank account processing.
EMV is a new card technology designed to decrease fraud using a chip card terminal.
An ePayment is a credit card or a bank draft / eCheck transaction. ePayments are sent from Jackrabbit through your gateway to the merchant processor who settles the payment.
Jackrabbit works with specific providers to offer online payments through the database. Code is written for each provider to allow Jackrabbit to 'talk' to their gateway. See Contact an ePayment Partner for information.
Located on each family's Billing Info tab, this field defines when the family pays. Examples are 1st of month, 15th of month, etc. Use ePayment Schedule to isolate specific payment schedules when eBatching eCommerce transactions in Tools > Process Credit Cards/Bank Accts.
Enterprise Resource Planning (ERP) systems use the same database throughout an entire company to store various types of data for different computerized functions.
An existing customer is someone who has already gone through the registration process and has a Family record in your database. An existing customer can be either active (students enrolled in classes) or inactive (no students currently enrolled in classes).
A fixed fee can be created for a family or for individual students and can be used when the typical tuition that would post (using Post Tuition Fees) is not appropriate.
The Generally Accepted Accounting Principles, or GAAP, are the standard framework of rules and guidelines that accountants must adhere to when preparing a business’s financial statements.
A gateway is essentially a translator between Jackrabbit and your merchant account. A gateway charges for this service.
The general ledger is the main accounting record of a company or organization.
2 search fields above the Jackrabbit menu bar that allow you to search your entire database for either a person (by name, email, phone) or a class.
The question mark (?) icon located on the menu bar.
The IIF file format, Intuit Interchange Format, is a proprietary text file used by Intuit's QuickBooks software for importing and exporting lists and transactions.
Intercom is a customer messaging application that has been embedded into Jackrabbit. It is used to broadcast messages with important information about enhancements, new trainings available, etc.
An Internet Service Provider (ISP) is the company that provides you with access to the Internet.
Locations in Jackrabbit are used to separate business activities. They can be used to denote physical locations, to split transactions for partnerships, or to represent different programs operating in the same facility (as examples).
A merchant account is a type of bank account that allows the acceptance of eCommerce transactions. A merchant account charges for this service.
Your gateway translates credit card transaction requests into 'banking' language and sends it to the merchant processor. The merchant processor works with the card issuing bank to settle the transaction. The merchant processor's accepted or declined response is sent back to the gateway.
Each database has a unique 5 or 6 digit organizational identification number, called an Org ID. Go to Tools>Online Web Registration and yours is shown in blue.
The Payment Card Industry Data Security Standard (PCI DSS) is a set of security standards designed to ensure that all companies that accept, process, store or transmit credit card information maintain a secure environment
PDF (Portable Document Format) is the global standard for sharing files. To view / print PDF files, PDF reader software is required. This software typically is pre-loaded on computers but if you do not have a reader installed there are many readers that can be downloaded free (Adobe, Foxit, Google).
If you allow families to maintain multiple cards on file, the Primary Card is the family's main card on file. This card is used when processing batch payments.
Post Tuition Fees (PTF) is used when your tuition structure is based on the class tuition fee. Use Post Tuition Fee to post tuition to multiple families. (Transactions > Post Tuition Fees)
Post Tuition Fees by Total Hours (PTFH) is used when your tuition structure is based on the total number of hours a student or a family of students is in class(es) over a period of time. Use Post Tuition by Total Hours to post tuition fees for multiple families. (Transactions > Post Tuition by Total Hours)
Amount of money received for services. Also known as income.
Search criteria are filters you can use to select specific information when running your reports.
SSL stands for Secure Sockets Layer. It is a protocol for securing and authenticating data on the Internet. When installed on a web server, an SSL Certificate activates the padlock and the https protocol and allows secure connections from a web server to a browser.
Staff Portal Login ID
A Staff Portal Login ID only allows access to the Staff Portal.This ID alone does not allow access to your database allowing you to protect sensitive data.
A subsidiary ledger contains the details to support a general ledger control account, e.g., the subsidiary ledger for Accounts Receivable contains the details of each family/account's transaction where the control account shows the total of the accounts with no detail.
The Support button can be found by clicking on the ?Help button in your database. You may click on Submit a Ticket to submit an email ticket, click Quick Chat to chat online with a Support Representative, or click Request a Call to request a call from a Support Representative.
Your organization should assign a System Administrator and ensure that all permissions are activated for their User ID.
Transport Layer Security (TLS) is an encryption protocol approved by the Payment Card Industry. It keeps customer data safe through encryption and ensures no third parties can eavesdrop or tamper with messages when servers and clients communicate.
A QuickBooks account used to track customer payments until they are deposited in the bank.
A Jackrabbit User ID and password are the keys to your database; these credentials give a User the ability to log into your database. Users can be limited as to which areas of your database they are able to work in with User Permissions.
Vaulting is the process of replacing the actual credit card number with a random set of numbers called a VaultID. This provides security for you and your families as the actual credit card number no longer resides in the database.
A virtual terminal (VT) is an online access point offered by your gateway provider. Typically, virtual terminals offer the option of processing cards outside of Jackrabbit as well as transaction reporting features.
Web Graphic URL
A Web Graphic URL offers you the opportunity to create and use special images and graphics for specific events. For example, you may have a special image that you use for birthday parties and a different image that you use for open houses. In order for the image to be displayed on your event registration form, it needs to reside somewhere on the internet and have a URL (a web address that usually starts with http://).
Web Registration Form
Allow new customers to create an account online. Families can register multiple students in multiple classes on a customizable one page form which includes legal agreements and payment information.
A list of domains that will not be blocked by email blocking programs.
Wildcards are used in search terms to represent one or more other characters. An asterisk (*) may be used to specify any number of characters so the full name doesn't have to be entered.