Copy Multiple Classes at Once

The Copy Class Session function (from the Classes menu > Copy Classes) will assist you in setting up a new session by copying multiple classes from one session into another. After you have created a drop-down value for the new session,  use Copy Class Session as the second step in transitioning between sessions.  

If any classes you want to copy have been archived, you must restore them before they are included in the Copy Class Session function. In addition, all Policy Groups are removed when classes are archived, so be sure to add Policy Groups after the new classes have been created.

Search Criteria (which classes do you want to copy?)

In the Search Criteria section, select the classes you want to copy into your new session. These criteria are located on the Summary tab of a Class record.

The Session drop-down is required. However, it is optional to copy classes from only a specific Class Category 1, Category 2, or Category 3. You can also choose to copy a specific class or classes and filter for classes with a specific Status.

New Class Settings

In the New Class Settings section, you will define the settings for the new classes that are being created.

Select the New Session from the drop-down (required). The New Class Start Date, New Class End Date, and New Class Registration Start Date fields are automatically populated with the dates used to create the session (Gear icon > Settings > General > Drop-down Lists). However, they can be edited if you choose.

Indicate whether you want to copy the instructors, skills, costumes, resources, virtual class/video, and Policy Groups from the original classes into the new classes. Note: Copy Policy Groups* defaults to blank, and a selection is required.

Option: Copy Enrollment?

In the Option: Copy Enrollment? section, indicate whether or not you want to Copy Student Enrollment. If opting to copy enrollment, select an Enroll Type for the new class enrollment.  Note: Makeups scheduled in the old classes are not copied forward.

Indicate whether you want to Copy Future Enrollments or Copy Wait Lists from the old classes into the new classes. Select an Enroll Date for new class enrollment (will default to the current date). When a future date is used, you will see a warning that you cannot post tuition fees until that date because, until then, the students are not enrolled in the new classes.

Future Drops are not copied forward with enrollment. Jackrabbit assumes the Future Drop is happening before the session change. 

Option: Drop Students From Old Classes?

In the Option: Drop Students From Old Classes? section, set Drop Students from old class? to Yes to drop the students from the current class immediately. This option only drops the students from the classes, it does not archive the classes, which is the last step when transitioning between sessions.

Consider using Archive Classes instead (which will also drop the current enrollment) later after you have completed your fee posting.

You should only opt to drop students after all class fees have been posted.