There are several User Permissions related to the Time Clock. These permissions allow a User to perform tasks such as approving time entries or editing staff compensation.
User Permissions play a crucial role in protecting your data by controlling who can access, modify, or perform specific actions in your system. Review Protect Your Account - User Permission Guidelines for more information.
To adjust a User's permissions go to the Gear icon > Settings > Users & Permissions > User IDs (click on a User ID) > User Permissions (left menu). Note: Users who are logged in when their permissions are changed will have to log out and back in for the changes to take effect.
Permissions Related to the Time Clock
| Category | User Permission | Enables access to |
| Staff | List Staff | View/edit limited information in the Staff record (Summary tab, Classes tab, Picture tab, Resources tab.) |
| Compensation tab | View/edit the fields on the Compensation tab in a Staff record. | |
| Time Card and Portal Settings tab | View/edit the fields on the Time Card tab in a Staff record. View/edit the fields on the Portal Settings tab in a Staff record. | |
| Pay Rate Report | View the Pay Rate report. | |
| Add Time Entry | Add a time entry for a staff person using the Add Time Entry button in their Staff record. | |
| Staff Portal | Guided Staff Portal Setup, Edit All Portal Logins, and Edit All Staff Settings | Edit logins and settings for several staff at once using the Guided Staff Portal Setup (Gear icon > Set Up). Edit logins for several staff at once using Edit All Portal Logins (Staff menu > Staff Portal). Edit portal settings for several staff at once using Edit All Staff Settings (Staff menu > Staff Portal). |
| Staff Portal Settings | View/edit Portal Settings (Staff menu > Staff Portal). | |
| Approve/Unapprove Time | View/edit Approve/Unapprove Time (Staff menu > Time Clock). | |
| Edit Actual Hours in Approve Time | Edit the total time under the Actual Hours column when approving time. | |
| Close Pay Period and Export to Payroll | Close out a Pay Period (Staff menu > Time Clock). Export staff hours to payroll (Staff menu > Time Clock). | |
| Edit Department and Staff News | View/edit Department News (Staff menu > Staff Portal). View/edit Staff News (Staff menu > Staff Portal). | |
| Launch Staff Portal | Launch the Staff Portal (Staff menu > Staff Portal). | |
| Manage Incomplete Time Entries | Work with time entries that are not complete (time in but no time out) using Incomplete Time Entries (Staff menu > Time Clock). | |
| Access to All Time Clock Departments | View/edit time entries for all Departments. | |
| Time Report and Staff Portal LoginID Report | View the Time report (Staff menu > Staff Reports) to see hours by Location and Department. View the Staff Portal Login ID report (Staff menu > Staff Reports) to see a listing of staff with their Staff Portal information. | |
| Staff Time Audit Report | View the Staff Time Audit Report (Staff menu > Staff Reports) for a record of activity in the Time Clock. | |
| Staff Here Now Report | View Staff Here Now (Staff menu > Staff Reports) to see all staff with a Time In but not a Time Out for the current day. |
See Permissions for Jackrabbit Users for more information.
