Work With All Families - View, Search, and Take Action

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Setting the right permissions for your Users is very important! Permissions control the ability for your Users to see certain data and take specific actions. Before moving forward review User Permissions for All Families.

All Families, located in the Families menu, generates a list of all active and inactive family records in Jackrabbit. Lead File families are not included.

• Optional data visuals offer key information at a glance with interactive charts.
• Drill down to specific families using filters organized in a slide out filter drawer.
• List of families display in a powerful grid: you can group, sort, and customize the information.
• Take Action - add a new family, work with a single family, or apply a mass action to multiple families at once.
  
  

Sample All Families Grid

1 - Breadcrumbs display the currently selected filters.
2 - Data Visuals provide family information at a glance.
3 - Open filters (filter drawer), Save as favorite, Favorites, Hide or Show Data visuals.
4 - Send Message, More (click to open Mass Actions menu).
5 - Row Menu - select one family and open the row menu to perform a single family action.

Data Visuals - Key Information at a Glance

Data visuals (charts) provide a quick-view of key information about your families. The elements included in the data visuals are predefined by Jackrabbit.

The All Families data visuals are interactive and can be hidden. Use the Hide/Show Data visualsicon to toggle back and forth.

Locations	If you have multiple Locations in your database, this element will display the proportion of families in each Location. Hover to see the numbers of families in each Location. Click on a segment of the chart and the exact number of families in that segment displays. As well, the families in the grid are filtered for the selected segment and the breadcrumbs display that filter. Use the red x next to the filter in the breadcrumbs to remove it and reset the list of families.
Status	The number of active vs inactive families is shown in this data visual. Hover to see the number of active or inactive families. Click on a segment of the chart and the exact number of families in that segment displays. As well, the families in the grid are filtered for the selected segment and the breadcrumbs display that filter. Use the red x next to the filter in the breadcrumbs to remove it and reset the list of families.
Accounts Receivable	The number of families with unpaid fees (Accounts Receivable) will display as a fraction of all families, e.g. 11/31. The chart breaks those families down by the age of the fees owed. Hover to see the numbers of families in each segment. Click on a segment of the chart and the exact number of families in that segment displays. As well, the families in the grid are filtered for the selected segment and the breadcrumbs display that filter. Use the red x next to the filter in the breadcrumbs to remove it and reset the list of families. Links are provided to easily access the families with the highest Top 5 Balances.
Policy Status	The chart breaks down all families by the status of their signed policy agreements:   - Agreements dated w/last 12 months  - Agreements older than 12 months  - No signed agreements Hover to see the numbers of families in each segment. Click on a segment of the chart and the exact number of families in that segment displays. As well, the families in the grid are filtered for the selected segment and the breadcrumbs display that filter. Use the red x next to the filter in the breadcrumbs to remove it and reset the list of families.
ePayment Status	Families are grouped by the ePayment method on file:   - Has both CC and ACH  - Only has CC on file  - Only has ACH on file  - No ePay Methods Hover to see the numbers of families in each segment. Click on a segment of the chart and the exact number of families in that segment displays. As well, the families in the grid are filtered for the selected segment and the breadcrumbs display that filter. Use the red x next to the filter in the breadcrumbs to remove it and reset the list of families.

Use Filters to Search for Specific Families 

Select the Filter icon to open the Filter Drawer which houses various criteria to help you drill down to specific families, for example, to list all inactive families or to find families with more than two students. 

Each filter you select will narrow the results down further. 

• Once filters are selected and applied, they will appear in the breadcrumbs. Use the red x next to a filter in the breadcrumbs to clear it and refresh the displayed families.
• Filters are grouped and organized into sections for ease of use, and pull information from the various tabs in the Family record. 
• Use the arrow (>) to expand a section to see the filters within, or use the Expand All/Collapse All option at the top of the Filter Drawer.
• Search for a filter by entering a keyword in the search box at the top of the Filter Drawer. For example, enter "epay" to quickly locate and navigate to the ePayment Method filter in the Financial Details section.
• Save your filtered data as a Favorite. Once filters are selected, click the Save as favorite (icon), enter a favorite name, choose if you want to make the favorite a default view, and decide if you want to share with your team. All your filtered data, column width, and column locked positions are saved. Click Save. 
• Load a Favorite by clicking on the Favorites (icon), select your saved favorite from the drop-down list and click Load. The grid populates the data and the breadcrumbs indicate the selected filters.

Work with the Information in the Grid (Table)

Jackrabbit grids, located throughout the system, are very powerful and allow you to group and sort your data to customize the way your results are displayed. Each grid has core features such as grouping data by dragging a column to the grouping bar. Row menus and column menus offer different options depending on the grid. Learn more about working with grids.

Take Action

Add a New Family

Use the + icon to add a new family. We recommend you use the Quick Registration Form to add a family record and include all students at the same time.

Single Family Actions

Use the row menu  to edit a single row and access options for working with an individual family in the grid. A new browser tab or window will open for each option you chose and you can take action and then easily navigate back to the grid.

View/Edit opens the Family record Post Fees opens the Make Sale/Post Fees page Accept Payment opens the Payment Transaction Entry page Add a Note opens the Add a note window

Multiple Families (Mass Actions)

Choose one of these options to select families and perform a mass action:

• Select all families - leave the check box in the 1st column unchecked and all families in the grid are selected.
• Select specific families - select the check box for the individual families (3 families are selected in the grid below).
• Current families displayed on the page (max. 250/page) - select the check box in the 1st column header.

	Send Message - Send an email to chosen recipients in the selected family records, e.g., Primary Contacts only, or Primary, Billing, and Other Contacts.  Select the check box for the families you want included in the email. You can select individual families across multiple pages. To send to all families currently displayed on a page (max 250/page) select the check box in the column header.  To email ALL families on ALL pages, leave all check boxes empty. All families will be included, and you can clear families in the email preview if needed.
	ePayment Schedule - Update the ePayment Schedule (choosing from a drop-down list) or remove the existing ePayment Schedule from the selected family records. Click Update.
	Family Discount - Update the Family Discount (amount, expiration date, and discount type) or remove the existing Family Discount from the selected family records. Click Update.
	Family Fixed Fee - Update the Family Fixed Fee (amount, expiration date, and Category 1) or remove the existing Family Fixed Fee from the selected family records. Click Update.
	Membership Type - Update the Membership Type (choosing from a drop-down list) or remove the existing Membership Type from the selected family records. Click Update.
	Clear UDF Answers - Clear the User-defined fields for the selected families. Click Clear.