Prorating Options (Settings)

Watch a (2:09) video tutorial on Prorating Tuition


From the Tools menu > Edit Settings > Tuition Settings > Prorating Options, the following settings control how Jackrabbit prorates tuition.

Do you prorate (post partial tuition)when a student enrolls after the Billing Cycle has started or drops before the Billing Cycle ends?

Example:

  • Your Billing Cycle is monthly (Jackrabbit considers a month as 4 weeks)
  • Class meets once per week
  • A student enrolls in the class in the middle of the cycle and will only attend 2 of the 4 classes

Answer Yes if you want Jackrabbit to prorate the tuition fees, posting only 1/2 of the full month's tuition fee.

Answer No if you want Jackrabbit to disregard the enroll date and post the full month's tuition fee.

Do you prorate tuition when a class lands on a Closed Date?

Example:

  • Your Billing Cycle is monthly
  • Class meets once per week
  • Your facility is closed on one of the class meeting dates during the month

Answer Yes if you want Jackrabbit to prorate the fees using the per class rate to determine how much to reduce the month's tuition fee by. The per class rate is calculated using the Tuition Fee from the Summary tab of the Class record.

Answer No if you want Jackrabbit to disregard the Closed Date and post the full month's tuition fee.

Closed Dates are created from the Tools menu > Edit Settings > Closed Dates. 

You can exclude specific Closed Dates from being taken into consideration for prorating. From the Tools menu > Edit Settings > Closed Dates select the Exclude date(s) from prorating check box for the Closed Date you don't want included.

When tuition is prorated, do you also prorate the discounts (multi-class, multi-student, family discount)?

When you prorate, Jackrabbit can also prorate the multi-class, multi-student, and family discounts as well.

Example:

  • A family has one student taking classes
  • Half way through the month they enroll a second student into a class with a tuition fee of $100, that meets once per week
  • The tuition for the second student is prorated to account for them only attending 1/2 of the classes in the month and the fee is posted as $50 ($100 / 4 classes in the month = $25 per class x 2 classes attended)
  • You offer a $5 discount for the second student in a family

Answer Yes to have Jackrabbit prorate the discount. The $5.00 multi-student discount is divided by the 4 classes in the month to get a per class proration rate of $1.25. Since the student will be eligible to attend 2 classes in the month, the proration is calculated to $2.50 ($1.25 x 2). The tuition fee would post as $47.50 ($50 - $2.50).

Answer No to have Jackrabbit apply the full $5 discount to the prorated tuition fee for the second student. The tuition fee would post as $45 ($50 - $5).

When using the Billing Method of By Class Fee, do you charge extra when a class meets more than the standard number of days in a monthly Billing Cycle?

Some months during the year will have classes meeting more than the standard number of times. Jackrabbit considers a month to be four weeks. The standard number of classes in a month for a class that meets once per week is four. The standard number of classes in a month for a class that meets twice per week is eight.

Example:

  • Your Billing Cycle is monthly
  • Class meets on Mondays and the current Billing Cycle has five Mondays
  • The tuition fee for the class is $100

Answer Yes to have Jackrabbit charge an additional fee to account for the extra class meeting date. The per class rate is $25 ($100 / 4). The prorated tuition fee would be posted as $125 ($25 x 5).

Answer No to have Jackrabbit disregard the extra class meeting date and charge the monthly tuition fee of $100.



Prorating can be 'turned off' for individual classes in the Class record on the Summary tab, allowing you to prorate some classes while not prorating others.

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